Office Organization

Are your Fall Goals too Big?

 Did you set some goals for this quarter?

If so, how are you doing?

I’d love to know your organizing ones, please tell me what they are in the comments section.

 

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Are you taking action on your goals?

If you feel you are not moving forward, a common reason is:

It is just too big!!!

 

What goal did you set?

In the Office –

Did you decide you are going to revamp your entire office?

 

In the Home –

Did you make a goal to clean the entire house?

Look at the goals – both are large containers that hold many items.

 

Cut the Clutter in your Office means:

  • Clear your desk – desktop AND drawers
  • Clear your overhead bins
  • Clear he cubicle walls
  • Clear your bookcases
  • Clear your file cabinet(s)  – how many cabinets do you have?
  • Clear your magazine holders.
  • Clear your computer
  • Clear your cell phone

 

Cut the Clutter in your Home means:

  • Clear your kitchen
  • Clear your bathroom
  • Clear your dining room
  • Clear your living room
  • Clear your master bedroom
  • Clear your kids’ bedrooms
  • Clear your guest room
  • Clear your den
  • Clear your craft room
  • Clear your home office
  • Clear your playroom
  • Clear your entry way
  • Clear your mud room
  • Clear your garage
  • Clear your shed
  • Clear your patio

 

As you can see, there are too many areas to be uncluttered in an “entire” office or house.

It becomes overwhelming and no one wants to tackle that much work, especially trying to do it all in one weekend.

 

So what can you do?

Break it down into small chunks.

Office

If you are looking to do the office, you can see we have 8 areas.  You might think you could just divide that into 8 weeks and get it all done just in time for Jan. 1st.  Don’t fool yourself, they aren’t exactly even areas.

Depending on how many bookcases and file cabinets you have, that will be the bulk of work. But you probably can’t finish a four- drawer file cabinet in one day unless you are already extremely organized and maintain it.  And if you work in a corporate or non-profit environment, you probably can’t take an entire day off to do even one file drawer.   It all depends on how much you have saved and how organized you are.

 

If you did do a major cleaning out at one time and have maintained that organization, you may not have too much to declutter.  However, if you have never really cleaned out your files, it will take quite awhile.

Home

And when it comes to the home, you can see we already have 12-15 possible rooms/areas to declutter.

And each room could probably be broken down into many sub-areas.  Again, it’s not possible to get it all done in one day unless you already did it once before and maintained it in excellent order.

 

So how can you get it all done?

Break it down into smaller chunks, bite-sized pieces

that you feel you could accomplish in one session and do it that way.

Organizing Your Car

Whether you’re going out to the store or taking that summer road trip, here’s some tips to organize your car, especially if you have children along.

1.  Toss the trash.

The first step to keeping your car organized is to keep it clean and always toss the trash. Every time you return home, empty the car from all the trash and it will stay clean.  If a child had a snack in the car, have them help you take the trash to a garbage can when they leave the car. Obviously if your child is too young, this will probably be your job, but you can start asking them to carry out their own trash after age 3.

Click here to Read More

 

Unusual Stress Reliever

I didn’t know this was going to be such a stress reliever, but I love it.  I have never been an audio learner; when I attend a seminar I can’t tell you what they said unless I look at my notes.  I am more of a visual learner, and maybe even kinesthetic.  I even underline items in a fictional book so I can go back to follow a family background or I would mark some philosophical statement a character would make.  So I did not believe audio books would hold my interest.

About a year ago I heard some audio books on Sirius Radio.  I really enjoyed listening to a variety of different stories.  Unfortunately, I didn’t drive in the car at the same time every day so I wasn’t always able to keep up with a whole book and was disappointed to be left hanging in the middle of a story.  (Sirius has since dropped that programming.)

One time we made a gas stop at a place called the Flying J on the way to California.  I saw audio books in the store.  I quickly chose two different ones to listen to in the car on the long drive.  Because it was not “learning” or non-fiction, the story lines held my interest and I didn’t really have to take notes to learn something.

Since then I have found myself addicted to driving with an audio book on.  I keep one in the car as much as possible.  I try to listen to series books by an author so I can just keep ordering them from the library and listen to each one in order.  In fact when my local library doesn’t have the next audio book I need, I get it sent from another branch to mine so I do not have to drive far to pick it up.  When I have only 1 or 2 more disks to an audio book, I order the next audio book in the series.  And, of course, some books are on mp3 format or can be played as e-audios on your tablet while you drive.

We’ve had a lot of medical issues in the past six months, me included where I suffered from November through the end of February before I had sinus surgery on all 8 sinuses and my husband has had one surgery and another one coming.   One of the ways I can relax is listening to audio books.  It’s an unusual organizing tip – but anything that can reduce your stress is well worth your time!

My best friend says it relieves her stress while driving stop and go for 40 minutes until she can get to work.  She arrives more peaceful than when she was just concentrating on traffic.  My two daughters have also taken up listening to audio books in the car.  If you haven’t tried this stress reliever, consider it.  It’s a great way to start and end your day.

 

M for Magazines

 

I was getting a free magazine.  I don’t even know where it came from, but it has been coming these past few months.  I didn’t sign up for a subscription; they just showed up in the mail box.

Since it came, I naturally put them aside and thought I’d read them.  Unfortunately all they have been doing is piling up.  I have no real interest to read them.  It occurred to me that I should give them to my daughter who can take them to her office where patients might want to read them.    And when the next issue comes, I’ll look for my account number on the plastic wrap and call them and unsubscribe.

You may have even subscribed to magazines you are not reading.  If you are, look inside the cover and call the subscription department and unsubscribe.  Do not let them talk you into “six more months for free”.  I did that once too.  They just piled up.   If you have some piles in your home, just donate them to a doctor’s office or take them to your local library who also sells them in their book corner.

 

 

Traveling for vacation – Plan it out!

We had a large (20 people) family vacation that I organized for a major birthday. To say that planning was involved would be a complete understatement.  There was planning the “hotel” reservations (actually timeshares) for everyone – which was tricky enough to find a place where we all could stay.  Then there was the usual car rentals and flight reservations.

This was far from a “let’s just take it easy vacation” to more of a “let’s plan it all” vacation. We really had to plan because we went to Disneyworld.  Pre-reading really gave us some great tips, like checking out sites for various things like crowd calendars, where to find discount tickets, and dining options.

The last time I went to Disneyworld my children were probably 8 and 10.  In 20 years things have changed, and there are more international visitors too!  Back then we just wandered around from one exhibit to the next.  Now we had to plan what rides we could go on based on very young children’s heights, and then actually decide which ones were more important to get Fast Passes (new Disney system to get into a faster lane thru “time reservations”.)

 For Disney trips

Then there was the online planning through the My Disney Experience app and touring plans app which tracked our dinner reservations, sent reminder messages,  and even told us line wait times for various rides.  I liked the old days of just walking around.  But planning dining reservations seemed to be a must  if you didn’t want to wait hours to eat!

General Vacation Organizing Tips

Because there was so much just from everyone’s timeshare reservation, car rentals, plane flights, crowd calendars, weather, dining reservations,  etc.; I actually found that using a notebook with plastic/vinyl dividers helped to organize all the aspects of the trip.

For your summer vacation, be sure to plan – between reading books, Excel spreadsheets, a binder, and apps, it took all resources to plan this trip, and there was still things we didn’t do.  Don’t forget the raincoat and sweatshirt!  Mother Nature doesn’t care about your plans; she changes her mind –  it was cold and rainy some days.  Oh, and don’t forget the medical phone numbers and meds, we still had to order meds due to new problems.  Planning helps, but the unexpected happens.

Eileen

 

List it!

Like any other project with a definite deadline, I planned ahead. After 3 months of antibiotics not working, I am having sinus surgery this Tuesday.  Surgery might be outpatient, but it still means rearranging things.

First, I made a list of the things that needed to be done before surgery.  I like to list Business in the left-hand column and Personal in the right-hand column on a paper pad about 5×8.  The idea of writing it down vs. putting it on the computer Task List seems to help me when I’m under tight deadlines.  I think it’s the visual in me that says I need to SEE the List and writing vs. typing seems to reinforce it in my head.

It also helps to take into account results – i.e. I know I won’t be able to bend down or lift much for several weeks, so adding to the list of things to do was Clean the House on Sunday.  (Mission accomplished.)  That included another important item – clean the whole bed – washing the blanket and comforter as well as the sheets for maximum health (no sneezing germs still around).

Of course it also means preparing for the day of surgery – choosing button-down clothes, reviewing pre-surgery information and picking up pain pills.

I know I won’t feel like doing much the day of surgery, or days after, so I will want some distractions besides watching TV.  I created a third list – Bedside Setup.   I like to listen to audio books so I chose several to put on the night table along with a CD player and Radio Shack speaker (will not want to wear headphones with ice packs on my face.)  Plus I am adding some print books to read and my tablet (need full charge) to read emails or look up anything.   Though I just realized as I am writing this that wearing glasses may not be comfortable for a day or two.  (Guess TV series catch-up might not happen.)

So in essence, there are 3 lists:  Business, Personal and Preparation.  Your Preparation might be for an upcoming business trip, meeting, or just preparing for tomorrow.   As a former Girl Scout Leader = Be Prepared.

What’s on your To Do List?

Do you also need to be Prepared?

 

PS  I’m not prepared for my husband to take care of me.    I’ve always had to take care of his health issues – should be interesting.

 

2014 – Time to Get Organized

One of the top goals people set for 2014 is:

“This year I am going to get organized.”   

That may be a very large goal that could take all year to accomplish.  So how do you get started?

There are several ways to becoming better organized.

1.  Do it on your own.

Maybe you are good at organizing items.  Your problem may be making the time to do it.  The first step is to break the goal down into smaller parts.

Next, set aside a certain amount of time each week to organize.  When you organize for an hour or less, you barely get started before you are done. And the next time it is as if you are starting over by reviewing what you have done before you can continue.   The longer you can work in one stretch, like 2-4 hours, the more you will accomplish.  Try setting aside longer blocks of time to accomplish more faster, especially if what you want to organize is a large job like your whole office or your whole house.

 

2.  Add more knowledge

You may have some organizing ideas, but may not feel you know enough to really get organized.  Reading books written by productivity experts or professional organizers can boost your knowledge and make the job easier because someone else has suggested what to do.  This knowledge is often general and not as specific as you may need, but it may kickstart your own ideas on how to personalize your organizational needs.  (Organizing For Dummies® does give many detailed tips about getting organized.)

 

3.  Get professional help by hiring a productivity expert.

Many people can organize their home but can’t organize their office or their files.  Productivity experts can help you get better organized because we have developed systems to help streamline your organization and can customize it specifically to your needs.  Sometimes hiring an expert is the best and fastest route because it will get done quickly.  (In fact, I needed to talk to a tech expert this week when my internet would not connect and my basic knowledge of restarting my router and modem did not solve the problem.)

 

Are you ready to get organized this year?

Which method will work best for you considering your time is valuable?

Happy 2014!

 

What are your goals?

It is the end of 2013 – time to evaluate the past year and set new goals. Your goals could be in any of these areas:

  •   Business / Career
  •   Education           
  •   Family
  •   Financial
  •   Home
  •   Personal
  •   Physical               
  •   Religious /Spiritual
  •   Social

 

If you set goals in 2013, think about the past year:

  • Which goals did you accomplish?
  • Which ones did you not achieve?
  • Which ones do you want to stop doing?

 

Now write down your 2014 goals.  People who write them down (vs. keeping them “in the back of their mind”)achieve them.  When you write your goals down,  you make a commitment to yourself. 

 

For 2014, 

  • What new goals do you want to set?
  • Which goals do you want to keep doing or renew?

Set your goals and keep your targets in sight.

 

Happy New Year!

 

 

 

 

 

 

 

Holiday Travel Time

Many of you will be traveling for Thanksgiving or the holidays so you will understand this blog.  I just returned from 2 weeks of visiting family in 3 different states.  We wanted to go in October before it got really cold, but one set of relatives lives in Union City TN where they just opened Discovery Park of America  on November 1st  (worth checking out – 50 acre museum).   I checked the weather for all 3 states and told my husband it was going to be cold.  For some reason he thought a drop from 90’s and 80’s in Arizona to 50’s and 40’s in VA, TN and MO didn’t warrant more than a windbreaker.   He ended up borrowing  a heavier jacket until we shopped for a new one -and gloves! (Of course he owns at least 6 heavy jackets, but they were all staying toasty warm in the closet at home!)  And you know he only brought 1 pair of shoes for 2 weeks, but he lived with that oversight.

 

I wasn’t sure just what to pack for the trip either.  Should I take heavy winter clothes like for Jan or Feb or would November be the “fall” in-between weight?  I decided the best choice was to bring both short and long sleeves as well as sweaters to layer so I could swing either way.  After all once you live in warm weather all year, you forget whether 50’s and 40’s is cool or freezing to you.  (The answer is “freezing” when you drop 30 degrees– even if it isn’t below  the traditional freezing temp of 32 degrees outside!)

 

Quick Packing Tips:

Utilize weather.com

Check the 10-day forecast for each destination.  You can even print the forecast so you know what days to wear your warmest clothes.

 

Pack sweaters to layer

The weather can change on your trip and your closet is at home.  Packing sweaters will help extend your wardrobe and keep you warm in cold restaurants during summer weather.

 

Keep gloves in every coat.

Left gloves at home in a warmer coat?  Keep a pair in each coat and never leave home again without them.

 

Bring a change of shoes

Give your feet a break.  Pack dress, casual/walking, and gym shoes.  Then change shoes and your feet will feel better.

 

Keep a packed bag of cosmetics/toiletries in small sizes.

The easiest way to forget something is to not pack it.  Having a bag of travel toiletries already packed means everything is there.  Just replace items when you return from a trip – or add one like adding an extra small can of shaving cream for the next trip in case the first one runs out.  Even buy a second hairbrush – better to have one in the suitcase than not have one!  That’s one item that is easy to forget, you use it that morning and then it doesn’t get packed!  (You know I had to buy one at an airport once and my hair just didn’t turn out as good as when I use my regular hairbrush.)

 

Pack some underwear and at least a shirt change in your carry-on – just in case.

We took a “bump” to get a free ticket when the airline overbooked.  It was only a 5-hour delay, but if it had been an overnight bump, our luggage would have been there without us.  If your plane has unforeseen mechanical failure or your luggage is lost, having a change of clothes will feel really good when they put you up in a hotel! 

 

Tag your luggage and your carry-on pieces.

Use both an ID tag with your name and address as well as some type of colored identifier – like colored shoe laces.  It makes it easier to identify your luggage at airports and hotels.

 

Have a safe and fun Thanksgiving!

Computer Organization

clip artMy computer is back from the store tonight where it has been for 9 days.  They said it was not a warranty problem but I needed my operating system redone – for a charge not covered by the warranty. of course. So now I have to download all my programs again, and they didn’t really say anything was wrong -a few registry problems.   Couldn’t even duplicate the problems I had – i.e. blue lines on screen, computer freezing, etc.

The desktop looks nice without all those icons – and yes, that’s one of my organizing rules – no documents on the desktop – just frequently used program icons, but it seems like there were still 2 columns of icons.

I don’t recall all the programs I need back on here.   It’s easy to come up with the basics – Microsoft  Office and Outlook, but then there are others like my video program, Camtasia,  Drop Box, antivirus programs, malware programs, back-up programs, camera programs, etc.  What other icons did I have?  Do I really need the C drive?

The one good thing is that I created a password list in Excel that I could easily refer to.  That list reminded me of what programs need to be re-installed.    Of course, Windows Update will probably be running all night.  I have 153 updates to do.  Wow.  Guess I need to hop to bed and let it get started.

Lesson to be garnered here:

Lesson 1:  Make a password list and refer to the list to know what programs you need to re-install.  Don’t install programs you haven’t been using.

Lesson 2: Clear the desktop by limiting the icons.  Do you need 3 icons about your printer?  Will you really order your ink supplies direct  from HP or somewhere else?

Do you need shortcuts to programs you don’t use but came with the machine  (those were the first ones I deleted and uninstalled!)

Lesson 3:  Do not save documents on the desktop – put them in My Documents.  Spend extra seconds to get them organized in folders and not scattered on the desktop.

We spend too much time on the computer these days.  The first place to start is to organize the programs and desktop.  It’s much more pleasant to actually see your desktop!

Next –  onto organizing the electronic file folders!

Happy Organizing!

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